This privacy policy sets out how Katie Neat Photography uses and protects any information that you give Katie Neat Photography when you use this website.
At Katie Neat Photography, we are committed to maintaining the trust and confidence of our visitors to our website, and our clients in all areas. We want to assure you that we are not in the business of selling, renting or trading email lists or any other personal data with other companies and businesses for marketing purposes. We handle your data in the same way we would want our own handled. In this privacy policy we’ve provided lots of detailed information on when and why we collect your personal information, how we use it, the limited conditions under which we may disclose it to others, and how we keep it secure.
Owner and Data Controller
Katie Neat Photography is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.
Katie Neat Photography may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.
We may collect the following information:
Client contact information
We use personal data, provided directly and voluntarily to us by clients, for two purposes. The first is to carry out our contractual obligations. This means that it’s information that we need to provide our service. This personal data includes (but is not limited to) names, addresses, email addresses, phone numbers and wedding information including (but not limited to) venue, date, time and number of guests. The second purpose is for us to analyse and understand behaviour of our clients to assist us in relation to sales and marketing exercises.
Email addresses for gallery login
To deliver images to clients, we make use of a gallery and proofing service: Pixieset Media Inc. When clients share their galleries with friends and family, they will need to enter their email address to gain access to Pixieset, with the email address acting as a login. This allows users to create favourite lists, leave comments and also share images effectively. For further information about how Pixieset collects and processes personal data please view their privacy policy.
Mailing lists
At the time of writing, we do not currently engage in email marketing, but in the future, we may make use of mailing lists to help market our business. Any new mailing lists created from this point, will be populated with personal data collected from you on the basis of explicit consent for this single purpose.
More detailed information
If you want to contact us with questions about your personal data, wish to exercise any of your rights or ask us further detailed questions, please use the contact us at katieneatphotography@gmail.com.
We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
Katie Neat Photography stores your personal data in the EEA and Katie Neat Photography retains full details of your personal data for as long as it takes to complete your photography requirements. We will delete your personal data six years after completion of your photography requirements (we are obliged to keep a 6 year record of works carried out for HMRC tax records), but you retain the right for your personal data to be deleted before this point which can be exercised by submitting a formal request for deletion via email.
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
Our website and social media may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
You may choose to restrict the collection or use of your personal information in the following ways:
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.
You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please contact us.
If you believe that any information we are holding on you is incorrect or incomplete, please email us as soon as possible. We will promptly correct any information found to be incorrect.
Other than those third parties mentioned in this Notice and listed below, Katie Neat Photography shall not pass your personal data to any other third parties.
Your personal data may, subject to my obligations to comply with data protection legislation, be shared with the following third parties:
Pixieset Media Inc, as further described above;
Third party suppliers for order fulfilment (Including SIM Imaging, nPhoto, Graphi Studio, One Vision Imaging, CEWE)
Google Analytics demographics tracking software;
Second photographers/videographers who join us on wedding shoots and need information to be able to do their job;
Having taken precautions to maintain the security of such personal data, we may in certain circumstances share personal data with the ICO, and other legal, regulatory and law enforcement bodies;
In anonymised form, we may share personal data with:
Any third party, in relation to the sale of some or all of our business, or its assets, or as part of any business restructuring or reorganisation. We will take steps with the aim of ensuring that your rights continue to be protected if your personal data is transferred in accordance with this clause; and
Data aggregators and platform providers as part of an analysis of user metrics or sales performance (including but not limited to Google and Facebook).
We may also share your personal data with third party media businesses for the purposes of marketing our offerings, improving our services, and running a profitable business. These third party businesses may include, wedding magazines/publications, wedding websites, social media sites, or other outlets, with the aim of raising public awareness of our business.
Under GDPR legislation, a photograph may in some instances constitute a form of personal data where they can be processed to allow “the unique identification or authentication of a natural person”. Katie Neat Photography will never photograph an individual as a means of unique identification or authentication unless consensually contracted to do so. Guests at weddings appear in photos taken by Katie Neat Photography as a part of the visual recording of the event in photos. Guests captured in portraits or in group photos do so as part of the event and their rights are protected by Katie Neat Photography as detailed in this privacy policy.
In terms of explicit GDPR compliance, Wedding clients and guests are photographed within the parameters of GDPR legislation on the basis of ‘legitimate interests’. The taking of photographs of wedding guests when viewed as a form of processing personal data is necessary for the legitimate interests of Katie Neat Photography as a photography business unless there is a good reason to protect a given individual’s personal data which overrides those legitimate interests.
Operating within the parameters of legitimate interests as laid out in GDPR legislation, the disproportionate effort involved in providing privacy policy information to all wedding guests at the event and the degree to which it would distract us from performing our job renders it infeasible to do. Wedding clients are therefore requested in their contract to direct their guests to read this privacy policy in advance of the event and to advise them to contact us in advance with any concerns around the processing of their personal data, namely being photographed.
All images taken by Katie Neat Photography will be stored securely on encrypted hard drives within our password protected home office computer. Where cloud technology is used for storage backup, the provider will be vetted to ensure they comply with the relevant regulations on data privacy and data security. Below shows an up to date list of any cloud technology that we are currently using to store images.
By using this site and/or engaging us on our Terms and Conditions, you agree to be bound by this Notice.
You have the right to withdraw your consent to be bound by this Notice at any time. If you wish to do so, please email us at katieneatphotography@gmail.com. You also have the right, as set out above, to withdraw your consent to us processing your personal data.
Under the GDPR, you have a number of different rights relating to your personal data and how it is processed. They are as follows:
Most of these Rights will apply to your personal data and how it is processed by Katie Neat Photography, but some (such as the right to data portability and rights related to automated decision making including profiling) are not relevant to this business at the time of writing.
If you want to know more about your rights, please click here. For other information relating to data protection legislation, please visit the ICO Website directly.
As well as the right to withdraw consent and exercise any of the above rights mentioned under ‘Your rights under the GDPR’, you also have the right to raise a complaint with a regulatory body. In the United Kingdom, this is the Information Commissioner’s Office (ICO). If you have concerns about the way your data is being processed by an organisation, you can find out more here.